The Bay Area Country Dance Society Website

This page is: www.bacds.org > mailings


Flyers and Mailings

Check out the current flyers from the latest "electronic mailing" or review the archives below.

BACDS distributes flyers of upcoming dance activities for BACDS dance series, camps, and events, as well as many other dance organizations, near and far.  Flyers are also sent out to BACDS members and to subscribers of our paper mailing or electronic mailing lists (see below). 

Our publicity committee members coordinate the organizing of flyer submissions for the mailings.


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To opt-in or -out of receiving BACDS paper mailings (or change your mailing address) use these buttons:

     

To opt-in or -out of receiving BACDS electronic mailings, use these buttons:

  


Paper Mailings

These are sent out approximately 5 times a year.  Folks gather for mailing parties to assemble flyers into packets to be mailed out.  Mailing parties are usually held in the morning on the first Saturday of the month, and are a great way to really get to know some of the people who make things happen in the dance community.  You can find out about the next mailing party by subscribing to the BACDS-announce email list or contacting the publicity committee.

The approximate schedule for mailings is:

  • December: Dance calendar and event flyers for the Winter quarter (January, February, March)
  • February: Summer camp brochures (American Week, English Week/"Heydays", Family Week)
  • March: Dance calendar and event flyers for the Spring quarter (April, May, June)
  • June: Dance calendar and event flyers for the Summer quarter (July, August, September)
  • September: Dance calendar and event flyers for the Fall quarter (October, November, December)

Electronic Mailings

These normally coincide with paper mailings, and come as an email with a link to online copies of flyers that you can print yourself.  There are also links to other related references, web pages, Facebook pages, etc.  The electronic mailing often contains "bonus" items such as events from prior mailings that still haven't happened yet, or flyers which couldn't "fit" into the paper mailing due to postal restrictions.


Want to submit a flyer?

BACDS welcomes flyer submissions from any BACDS event or activity, and for related music and dance activities from other organizations.  We can send flyers to BACDS members via first class mail, to individual dances to display on their 'events tables', or to other regional dance organizations. We also post them on our "electronic publication" web page ("Epubs"). 

(Flyers for BACDS events are printed by BACDS. Non-BACDS events are responsible for printing their own flyers and bringing them to the mailing party, but they should be submitted for Epubs. The BACDS mailing coordinator can let non-BACDS events know how many copies to print.)

Where we send flyers Text and graphics Mailing packet
limitation
Submission Schedule Requires a Mailing
Party volunteer
1st class mail to BACDS members Black & white only 6 flyers
or pages*
Quarterly deadlines: Feb 21, May 22, Aug 22, Nov 22
(at least 1 week prior to the 1st Saturday mailing)
Yes
Packets of flyers are sent to our dances for their 'events table'.S.
Other packets are mailed to other nearby dance organizations
Black & white only None Yes
Electronic publication on our "Epubs" webpage Color preferred
Black & white ok
None Quarterly and at any time
(updated as volunteer time allows)
No

* BACDS flyers get priority over non-BACDS flyers if the mailing is "full".

Submit flyers via email to bacds-publicity@bacds.org as an attachment. In the email subject, specify the quarter number (Mar=1, Jun=2, etc) and name of the event (for example, "3rd Qtr 2018, Foo Fa Dance Camp").   In the message specify whether the flyer is for 1st class mail, dance manager packets, or Epubs (list as few or many as appropriate).

Requirements for ALL flyers:

  • Submit a .PDF with fonts embedded or 300 dpi .JPG
  • For BACDS or BACDS co-sponsored events, be sure to include the BACDS logo.
  • Proofread flyer very carefully; BACDS does not vet flyers
  • Ensure that artwork/quotes are public domain or have copyright holder permission.
  • Double check that the flyer has Who, What, Where, and Contact information.
  • Give complete address or phone; not everyone reading your flyer is local.
  • Test flyer email address(es), web links, and QR code(s) to make sure they work.
  • Submit both a (paper) black & white and (Epubs) color version of the flyer if possible.

Paper flyer requirements (things to tell us in the email when you submit your flyer):

  • Specify whether the flyer size  is legal or letter.
  • Indicate the paper color desired.
  • Let us know if extra copies are needed.
  • Make arrangements to send at least one person to the mailing party.

Epubs recommendations (remember all paper flyers automatically go into Epubs, too):

  • Try to include descriptive text about the event to go with the flyer.  Otherwise, the event is listed on with event name, date, and city location.
  • Try to include a color version of the flyer - black & white is just plain boring on the web.
  • Epubs accepts new flyers at any time, but please don't submit an Epubs-only flyer at the last second just before the event.

The fine print:  paper mailings are subject to postal regulation weight and size limitations.  No more than 6 flyers ("pages"), plus our Newsletter and Calendar can be in the paper mailing.  Flyers will be included in the order received, but may be superseded by special event flyers.  If all the available "space" is taken up by BACDS events, non-BACDS flyer sometimes get "bumped" for lack of room.  Flyers for the paper mailing may be printed 2-sided in order to get more flyers into a mailing packet.  These flyers will be printed 1-sided for distribution at the dances.  Electronic mailings have no such restrictions and all paper flyers are automatically included in "Epubs".  Once an event is submitted to Epubs, it remains on the page until the event has passed. BACDS reserves the right not to publish/distribute any given flyer.


Archive of Past Electronic Mailings

2018 December September June March
2017 December September June March
2016 December September June March
2015 December September June March
2014 December September June March
2013 December September June March
2012 December September June March
2011 December September June March
2010 December September June March
2009 December September June March
2008 December September June
2007 December

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