BACDS American Dance and Music Week — June 30–July 5, 2013 BACDS American Dance and Music Week, June 30–July 5, 2013

Information for Registered Campers

Welcome Campers!

You've registered — there's still more you need to do before camp!

Check back here for updates to our 2013 camper information. (Last revised 8/18/13 )

Log in to view/update your camper info

Important information for registered campers is available online. This information (or links pointing here) have been emailed to registered campers who gave us their email addresses, and mailed by US Mail to everyone else.

Important! Even if you do not receive email, or did not receive that particular email message, you are responsible for complying with any requirements listed here!

Past Email Messages to Campers

Emergency Phone Numbers

There is no cell phone coverage at camp. In the unlikely event that someone from home needs to contact you in an emergency, there is a phone in Perkins Lodge (one of our activity locations) where a message can be left: 1-650-419-6003. There will be an answering machine on the line, and we will check for messages frequently throughout the day and evening.

Another option is to call the YMCA camp office at 1-650-747-1200 during the day and speak to the YMCA office staff. After hours the voicemail will give option "0" to ring through to the Manager on duty.

There is a pay phone outside Randolph Lodge (our main headquarters) for outgoing calls. WiFi is available near the YMCA Camp Office, about 5 minutes walk from our part of camp.

Waiver/Release Form

The signed Waiver and Release form [PDF] is required by the YMCA. Print it, sign it, and fax it, or email a scanned image of the signed form to the Registrar at least one week before camp:

Email: AmWeek-registrar@bacds.org

Fax: 1-650-871-4551

Snail Mail:

AmWeek Registrar
130 East Grand Ave
South San Francisco, CA 94080

If you are unable to print this PDF file, please call or email the Managers and ask for a printed copy to be mailed to you. If you have not signed and submitted this form the YMCA will not allow you into camp.

Arrive at Camp:

Sliding Scale Campers: Please arrive at camp by 1:00 PM on Sunday June 30 so you can help setting up camp.

All Campers: Plan to arrive before 4pm so you can check in and settle in to your cabin while it is light (it gets dark in the redwoods earlier than you might expect).

In keeping with the community-building character of AmWeek, all campers are expected to contribute by performing light daily chores. When you check into camp on Sunday, you'll be asked to sign up for at least one chore (in addition to the setup/takedown help required of Sliding Scale Campers).

Bring to Camp:

What to bring (along with what you had already planned)

Climate:

Expect daytime high temperature to be upper 60s (F) to mid 70s, and nighttime low temperature in the low 50s or even upper 40s. There may be suspended fog droplets that some people might call drizzle, but here it's just fog. Bring layers so that you can adjust to changing conditions. Summertime in the San Francisco area is colder than you might expect!

General Information about Camp

Camp opens on Sunday, June 30, 2013, with registration outside Randolph Lodge and settling in to your cabin starting at 2:00 p.m. Everyone's help getting camp set up will be greatly appreciated!

Sliding Scale Campers: Please arrive at camp by 1:00 PM on Sunday June 30 so you can help setting up camp.

Dinner that night will be served at 5:30 p.m., dancing will begin at 7:30 p.m., and an informative gathering along with staff introductions and brief class descriptions will be held during the dance around 9:00 p.m. Since it will be much easier to settle into your cabin for the first time before dark, we strongly suggest you plan to arrive at camp well before 5:00 and bring a flashlight.

Driving time is approximately 1 hour or less from San Francisco and the Peninsula (45 minutes from Stanford). Driving directions are simple, but expect winding roads through the woods. If you'd like to hook up for carpooling with fellow campers, please send an email message to the camper-only email list at <amweek2013-campers@bacds.org> with your request or offer.

You can contact our Hospitality Coordinator for assistance in connecting with your fellow campers.

Printed copies of the camp schedule and the map of Camp will be available when you check in and will be posted around camp. Preliminary copies (subject to change) are available here:

While at camp, we ask that you leave your car parked and walk along the roads or foot paths from your cabin or camp site to the Dining and Dance Halls, the toilets and showers, and the Meadow. There is some wonderful hiking in the area, so bring hiking shoes and water bottle. See our recommendations for gear to bring to camp.

You will receive three healthy and tasty all-you-can-eat meals a day. If you have not yet specified your dietary restrictions, please contact us immediately. Fruit for snacking will be available throughout the day in the Dining Hall. If you want to bring your own snacks, be aware that camp is in the woods, and the local residents are extremely clever at breaking into your food stash (especially the raccoons!!). We strongly recommend against bringing food into your cabin; you'll want to keep it in your car, or at least have a raccoon-proof storage container, and keep the cabin doors securely latched. NOTE: the raccoons here have seen it all. They can get into locked containers that would keep you out.

Please note that smoking and alcohol are prohibited on the YMCA grounds.

The week will end after the afternoon dance party on Friday, July 5, but campers must be out of their cabins with the floor swept by lunchtime to allow the camp facilities staff to begin preparing for the next camper group. Our time at Jones Gulch ends with the afternoon dance party on Friday, but that's not the end of camp! At 4:00pm the entire camp staff (and all campers who can) will head down the hill to Palo Alto for dinner on your own, followed by the gala Post-Camp Contra Dance at the beautiful Lucie Stern Center. We just can't get enough, so camp extends beyond the boundaries of Jones Gulch and takes in Palo Alto!

Members of our much-sought-after musical staff will be playing or calling at nearby dances before and after camp. Please come early before camp, and stay in the Bay Area after camp, and meet our extended dance community who couldn't join us at camp!

These deadlines are past:

Information Needed by May 15

  • Food Allergies & Dietary Restrictions – tell the Registrar by email, phone, or US Mail by May 15 so the Camp Chef can make plans to accomodate your needs

Information Needed by May 30

  • Payment of any remaining Balance Due
  • Style & size selection for camp commemorative T-shirt or order extra T-Shirts ($15 each). Please email your quantities/styles/sizes selection no later than May 30, and pay for any extra shirts at camp (if you register after May 30, we may not have your size available)

Information Needed by June 15

  • Signed Waiver and Release form [PDF] as required by the YMCA. Print it, sign it, and mail it or email a scanned image of the signed form to the Registrar no later than June 15. If you are unable to print this PDF file, please call or email the Managers and ask for a printed copy to be mailed to you. If you have not signed and submitted this form the YMCA will not allow you into camp.
  • Future Deadlines:

Camp Begins Sunday June 30

  • Sliding Scale Campers: arrive at camp by 1:00pm on Sunday 6/30 to help set up camp
  • ALL CAMPERS: arrive at camp mid-afternoon on Sunday 6/30 to check in; dinner is at 5:30pm
Yes! This 4 for the price of 3 special is retroactive! Even if you've already registered and paid, if three new full-fee campers register and all name you as their referral, we'll refund your registration fee!